When every square metre becomes a strategic asset

Office space is often one of an organisation’s largest cost items, but also one of the most underutilised. With new ways of working and changing needs, many offices today face the same challenge: misaligned spaces that cost more than they deliver. When used effectively, however, every square metre can become an investment that strengthens both financial performance and the employer brand.

From static offices to flexible solutions

”Many offices are built for a different time. There may be large areas left unused, while meeting spaces are lacking. This applies to all types of organisations”, says Henrik Axell, Head of Workplace Strategy at Kinnarps. Historically, offices were designed for desktop computers, binders and individual rooms. Today’s working life instead requires flexible environments that support collaboration, focused work and social interaction. When spaces are mapped and analysed, they can be adapted to the needs of the organisation, which frees up square metres and increases the value of every pound invested.

The analysis leads the way

To create more efficient offices, Kinnarps has developed the Next Office® tool. It is used by municipalities, companies and organisations to understand needs, analyse flows and identify opportunities for improvement. The result is offices that support organisational goals, create value for employees and strengthen competitiveness.

”A well-planned office becomes an asset for attracting and retaining talent, an important investment in a competitive labour market”, says Henrik Axell.

The process begins by clarifying management’s objectives: is the aim to reduce costs, improve collaboration or create an attractive working environment? The next step is to engage employees to capture their needs. After that, flows are mapped and the space is optimised so that every square metre delivers value.

Henrik Axell, Head of Workplace Strategy at Kinnarps.

Space optimisation as a strategic investment

Optimising office space is not about reducing it, but about using it in the best possible way. Well-planned environments lead to higher efficiency, more satisfied employees and a reduced environmental impact.

”There are no universal solutions. Every organisation is unique. By starting from both the organisation’s and the individual’s needs, we can create working environments that stand the test of time and support growth”, Henrik concludes.

3 financial benefits of optimised space utilisation

Reduced rent and operating costs
By optimising space and freeing up unused square metres, companies can reduce their premises requirements or bring several operations together under one roof through co-location. This creates opportunities to improve efficiency and grow within existing premises, which leads to direct savings on rent and operations.
Increased productivity
Tailored environments make it easier for employees to focus, collaborate and perform, which in turn strengthens business performance.
Attractive working environments
A well-planned office becomes an asset for attracting and retaining talent, an important investment in a competitive labour market.

We can help you make the most of your square metres.

Next Office® workplace analysis